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Ways Your Business Can Strengthen WFH Security

Ways Your Business Can Strengthen WFH Security

Not all aspects of a business can transfer neatly to a home office. One crucial element that often slips through the cracks is data security. Should you or any of your employees work part-time at home, you need to invest in work-from-home (WFH) security.  

This article will teach you everything you need to know about strengthening your business’ work-from-home security. 

The Importance of WFH Security

When your workforce operates out of their homes, a host of unprecedented security concerns arise, such as:

  • Unsecured WiFi networks – Home offices don’t have dedicated IT managers to answer questions like “what is a mfp printer?” or how to help with WiFi security. Thus, their WiFi networks are more vulnerable to hackers. If your employees use public WiFi from time-to-time, your data or a confidential document is in even greater jeopardy.
  • Email phishing threats – Email phishing is the number one cause of data breaches. These carefully disguised emails contain nefarious links and attachments. When clicked, they give hackers full reign to a computer’s user files. Without the oversight of an IT professional, your employees are more susceptible to these attacks that could take an important company user name, password, or any other confidential file from the user.
  • Weak passwords – Most people choose a simple, easy-to-remember password for all of their digital accounts. Hackers know this and crack these codes with ease. If a hacker gets into an employee’s computer or WiFi network, your business data, a confidential document, or your device is at risk. 
  • A lack of printing security60% of companies had a printer-related data breach in 2019. Unsecured printers and old office equipment allow data to be digitally intercepted through the printer’s network. Depending on your employees’ home printer security, your business data could be unknowingly exposed. 

To compound these security issues further, most workers don’t notice a data breach until it’s too late. Without oversight, at-home security breaches could go undetected for a long time. 

Ways to Strengthen WFH Security For Your Business

So how can you protect your business from these security threats? Here are a few strategies:

#1 Use Company Laptops

As a business owner, an easy way to take security into your own hands is to lend out company-issued laptops. This way, you can manage your employees’ security updates. All you have to do is push security update notifications to their devices. 

#2 Implement a Virtual Desktop Infrastructure

If you can’t provide your workers with laptops, the next best option is to create a virtual desktop infrastructure. This will place your business data on a secure server, rather than on your employees’ personal computers. 

This way, your business data will be protected, even if your employees’ personal computers have malware installed.

#3 Instruct Employees to Secure Their WiFi Network

At the office, you monitor your business WiFi network for unauthorized users. When your workforce operates from home, this responsibility transfers onto their shoulders. 

To make sure they’re adhering to the necessary security standards, ask employees to:

  • Monitor their WiFi network and block unrecognized devices
  • Use a strong passcode for their personal WiFi network
  • Change the WiFi passcode every so often, for safe measure

With these precautions in place, your employees’ WiFi networks and your business information will be safe from prying eyes. 

#4 Create Stronger Passwords

Your business security is only as strong as its weakest link. In most cases, the weakest link is a poorly constructed password. 

Ask all your remote workers to use passwords that follow these basic best practices:

  • Have at least 16 characters
  • Include a combination of capital letters, lowercase letters, numbers, and special characters
  • Avoid the use of personal information, like birth dates and Social Security numbers

Next, ask your employees to use multi-factor authentication when possible. This adds a valuable layer of security to your employees’ business accounts.

#5 Train Employees to Spot Phishing Emails 

To safeguard your business from the number one cause of data breaches, you need to train your employees to have a keen eye for shady emails. 

Phishing emails are well disguised on the surface, but if you hover over the email sender’s address, you can see if they’re who they say they are. 

#6 Employ Confidential Printing Tips

Printing poses a plethora of security risks. If your business deals with confidential information or personal data, you need to communicate printer security standards to your employees when dealing with a confidential print job. Keep data safe by asking your employees to follow these safe printing procedures when secure printing from a personal printer or dealing with a sensitive document:

  • Avoid printing confidential information when possible
  • Use a printer with adequate built-in security features
  • Shred paper thoroughly before throwing it away

Fortunately, many printers now include end-to-end encryption and security breach detection software, reducing these security concerns. Even though you can’t purchase a secure printer for each of your employees, you can invest in one for your office to help to achieve a secure print every time.

X-Digital: Purchase a Secure Xerox Printer Today

Working from home is an increasing trend. Thus, business owners need to take WFH security seriously to ensure secure printing. By following these tips, you can safeguard your business and enjoy greater peace of mind. 

Take matters into your own hands by browsing the selection of Xerox printers from X-Digital. As a trusted Xerox partner, X-Digital understands the ins and outs of printer security. Our team can help you find the optimal printer from a wide selection of new printers or refurbished xerox printers for your business needs. 

 

Sources:

PhishLabs. Phishing  Number One Cause of Data Breaches: Lessons from Verizon DBIR. 

https://info.phishlabs.com/blog/phishing-number-1-data-breaches-lessons-verizon

Cisco Mag. 60% of enterprises suffer data loss due to printer security breaches. 

https://www.cisomag.com/60-of-enterprises-suffer-data-loss-due-to-printer-security-breaches/

VMWare. What is Virtual Desktop Infrastructure (VDI) and how does it work?

https://www.vmware.com/topics/glossary/content/virtual-desktop-infrastructure-vdi

Contact the Xerox machine experts at X-Digital for any questions about our refurbishing process, to request further information, or if you have a Xerox machine to sell. If you have already done (or are currently doing) business with us, tell us about your experience and let us know how we’re doing!

 

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