Saving Money on Print Production

Saving Money on Print Production

Overtime, print production can end up being a major cost for any business. From ink and paper refills to the costs of running your machine, companies that fulfill a large number of printing jobs can wrack up expenses if they aren’t careful. 

That is why it is crucial that every company monitor their printing processes to ensure that they save as much money as possible on print production. 

Read on for 5 quick tips to help you save money on your commercial printing, so that you can accomplish all your printing needs without breaking the bank.

1. Digital vs. Offset

Whether you own your own machines or outsource your printing needs to a commercial provider, it is imperative that you understand the difference between digital and offset printing if you want to save money. 

The major difference between these types of printing is how your media is printed onto your page. 

  • Digital printing employs drums that roll toner onto a sheet of paper via electrostatic rollers, and can handle a high level of variation between pages with limited setup.
  • Offset printing utilizes metal plates that print ink onto the paper after going through a setup process that includes etching these plates and applying them to your printer’s rollers for each individual page.

The important thing to know here is that the latter takes significantly more time to setup and can waste a large amount paper to get up and running. However, the actual cost for printing a single page with offset printing is cheaper. 

So, how do you decide between the two? 

  • Choose digital printing if you are printing various different pages, with less than 2,000 copies of each page
  • Choose offset printing if you are only printing a few different pages, with more than 2,000 copies of each page

2. Invest in a Refurbished Model

Commercial printers are extremely expensive. So, why not buy a refurbished model for a significantly reduced price? 

Refurbished printers are not the same as used printers. In fact, refurbished models sold from a reputable dealer will function “like-new” because they have been verified and serviced by the seller. 

The key here is to source a refurbished printer that meets your standards. Look for companies that partner directly with OEMs to provide the highest quality refurbished machines. 

For example, X-Digital works exclusively with Xerox to provide quality refurbished printers that are guaranteed to work just like a new model. Take a look at some of X-Digital’s refurbished Xerox printers

3. Paper Choice

Obviously, paper is one of the biggest costs associated with print production. In most cases, the heavier the paper the higher the cost. So, if you are trying to save money on printing, then select a lighter paper. 

Of course, if your job requires a heavier style, don’t substitute quality for savings. Just make sure to purchase both light and heavy paper so that you don’t waste money when you are printing company memos or non-essential materials on high-quality, expensive paper. 

4. Ink Choice

Everyone knows that ink cartridges can cost a small fortune. For this reason, it is essential to consider the following tips to minimize your spending on ink. 

  1. Go with laser – Laser printers and their cartridges are more expensive than the more traditional inkjet option but print much more efficiently. If you want to save money on ink overtime, go with laser printers and toners. 
  2. Refill – You can easily refill both laser and inkjet cartridges for a fraction of the price of buying new. While you can only do this a couple times before the cartridges wear out, this can save you a lot of money and is also much better for the environment. Just remember to recycle your old cartridges. 
  3. Shop around – Not all printers need cartridges manufactured by the OEM. So, if you are trying to save money on ink, shop around and find a cartridge that fits your printer at a fraction of the price. 

5. Always Proofread Your Media Carefully

This last tip might seem a bit obvious but can go a long way in saving you time and money on printing production. 

Always be sure to proofread and spell-check your documents prior to printing. Nothing wastes more money that proceeding with a major printing job only to realize you misspelled 5 words and made a formatting error that deems your prints useless. 

If you want to save money on printing, make sure that you check everything carefully before committing to a job, and consider running a test print on any job exceeding a few copies. 

How to Save Money on Print Production

While print production can be expensive, there are several ways that you can avoid paying too much for your business’s printing needs. Just be sure to follow X-Digital’s 5 quick tips for reducing printing costs, and you will be on your way to printing at the lowest possible cost.

  • Go with digital printing on jobs with less than 2,000 copies
  • Consider buying a refurbished printer
  • Choose lighter paper 
  • Consider your ink options
  • Always proofread prior to printing




Cruz, Ana. Inkjet vs Laser: Which Printer Should You Get? https://www.ldproducts.com/blog/pros-cons-of-inkjet-and-laser-printers/


Technology Tipster. 10 Tips to Reduce Printing Costs (and your Environmental Footprint) Today. https://www.metrosales.com/10-tips-to-reduce-your-printing-costs-and-environmental-footprint-today/


Wiley, Natalie. The Difference Between Offset and Digital Printing. https://www.printivity.com/insights/2014/05/27/whats-the-difference-between-offset-printing-versus-digital-printing/


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