5 Reasons It’s Time to Upgrade Your Printing Technology

5 Reasons It’s Time to Upgrade Your Printing Technology

A business is only as effective as its equipment. If your office is filled with outdated machines, you may not even realize how much it’s slowing you down. While it’s tempting to put off replacing your machinery as long as possible, this reluctance comes at a cost. You simply can’t settle for substandard equipment if you want to operate at peak efficiency.

A crucial piece of equipment to any office? The printer.

You can spot an aging printer by its frequent paper jams, poor print quality, and lagging print speeds. If your printer produces more headaches than documents, it’s time to consider upgrading your printing technology.

5 Reasons to Upgrade Printing Technology in Your Office

By replacing your old printer, your business will enjoy the following benefits:

#1 Lower Printing Costs

Even though buying a new printer model requires an upfront investment, it can save you money in the long run.

A new, state-of-the-art printer offers the following cost-saving features:

  • A Low Cost-Per-Page – New printers boast lower cost-per-page than older machines. In other words, you’ll spend less money on toner, ink, and paper over time.
  • Stunning Color and Image Quality – New printers produce print shop quality for a fraction of the price. A high-quality printer enables you to create your own affordable color printing, marketing materials and avoid paying costly print shop premiums.
  • Productivity-Enhancing Features – Lastly, the latest models of printers come with many efficiency-enhancing features, like workflow automation and Managed Print Services. These functions let you get more work done in less time. In turn, you can spend your work hours more productively.

#2 Enhanced Print Quality

When you upgrade your printer, you gain access to superior printing technology. In turn, you’ll be able to produce stunning images with brighter colors, finer lines, and fewer smudges.

Once you get used to this higher standard of printing, you’ll wonder why you didn’t upgrade sooner. Gone will be the days of cleaning clogged print heads and trying to figure out why your colors don’t match across documents.

Not to mention, your customers will be impressed by your beautiful printed materials. High-quality documents exude professionalism and enhance your reputation.

#3 Multifunctionality

Do you spend your days running between the fax machine, copier, and printer? If so, you should consider upgrading to a multifunction printer. These versatile machines are ideal for busy offices. Multifunction printers combine the following pieces of office equipment:

  • Network printer
  • Copier
  • Scanner
  • Fax machine

Plus, a great advantage of multifunction printers is that they take up less space, all while reducing your electricity bill, since one machine uses far less power than four.

Furthermore, these printers offer convenient WiFi connectivity, allowing you to print from a multitude of devices with ease, including tablets and smartphones.

#4 Stronger Security

Printers are quite vulnerable to data security breaches. In fact, 60% of enterprises have had a printer-related data breach in the past year. With the average printer-related data breach costing around $400,000, they have the potential to devastate a business.

If you’re still using an old printer, your business is at greater risk. Outdated printers have fewer security safeguards in place. Modern printers bring a much-needed layer of security to your office with the following defenses:

  • User authentication controls
  • End-to-end encryption
  • Data breach detection software

With these protections in place, your business will be safe from cyber breaches and costly data loss.

#5 Less Maintenance

All printers require occasional maintenance and servicing. However, old printers demand much more attention than newer models. That’s because they get jammed more easily and spit out faulty print jobs at a higher rate.

Waiting on your maintenance provider is time-consuming, frustrating, and expensive. If your printer is out of commission frequently, it’s a sure sign you should upgrade your print technology.

By upgrading to a new printer, you won’t need to call your maintenance provider as often. A new printer should run reliably for years to come, saving you time and maintenance expenses.

Upgrade Printing Technology with X-Digital Today

As you can see, there are many advantages to upgrading your printing technology. You will save money in the long run, improve print quality, enhance security, and operate more efficiently. In turn, your business can reach its full potential.

So how much will a new printer cost? Buying new comes at a steep price. Instead, if you want to score a high-quality printer, refurbished machines offer like-new functionality at a fraction of the price. Refurbished Xerox printers undergo rigorous testing to ensure that it operates at factory condition. Best of all, when you purchase from X-Digital, you’ll receive outstanding technical support every step of the way.

Check out the selection of refurbished Xerox printers at X-Digital. As an official Xerox partner, the X-Digital team can find you an affordable, high-performance printer in no time.


Cisco Mag. 60% of enterprises suffer data loss due to printer security breaches. 


Quocrica. Global Print Security Landscape, 2019.


Contact the Xerox machine experts at X-Digital for any questions about our refurbishing process, to request further information, or if you have a Xerox machine to sell. If you have already done (or are currently doing) business with us, tell us about your experience and let us know how we’re doing!



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